Q1: I know this is a broad question, but how are deviations negotiated? For example, if a ham doesn't meet a chill curve, but we could send the ham off for testing to ensure there are no toxins and its safe, and our local inspector accept the results, does that allow us to ship the product to USDA?
A: In general, if a product is rejected, product can be reinspected (destination exam), per the specific FPPS requirements, that will be completed by a USDA inspector. If product is found to be ok, a condition of container will be issued for redelivery. The master solicitation under 4A52.247-83 provides a link for a listing to regional inspectors to contact.
Q2: Given the increase from ~$2B historically, to ~$4B, for the USDA procurement budget Is that a challenge for USDA to administer that increase? Is there a concern that if this is not fully spent that the budget will be reduced in future fiscal years?
A: We have experienced good participation from our supplier partners, so USDA has not had a challenge administering the increase in budget. We continually monitor available funds and procurement schedules to ensure funds received for a given fiscal year are obligated.
Q3: If bidding Offshore loads, can we still bid delivery to a US port?
A: Each solicitations identifies requirements for bid response. Typically, vendors have the option to choose to enter their bids direct to the offshore destination or to the port. It is advised solicitations are reviewed for instructions to bid.
Q4. Will there be additional CCC?
A: There will be no additional purchases this FY supporting the Commodity Credit Corporation (CCC).
Q5: What is the procedure to request a small business set aside be added to an item that is procured by AMS?
A: AMS reviews the forecast of commodities to be purchased annually. Part of this review is determining those commodities that may be set aside for small business procurements. If a commodity can be supported by two or more qualified small businesses, the procurement may be solicited as a small business set aside. Small businesses are encouraged to visit Small Business Opportunities webpage and may contact the New Vendor/Small Business Coordinator at NewVendor@usda.gov for additional information pertaining to items being set aside as a small business procurement.
Q6: Do you have a detailed flow chart of the entire process from the solicitation, price submission, through acceptance of the submission, to receipt of the goods?
A: Information pertaining to the steps of the process can be found at How the Process Works webpage.
Q7: Do Technical Proposals vary by commodity aside from domestic origin and other requirements mentioned?
A: Many AMS purchase programs require that suppliers and subcontractors undergo a technical approval process before they can supply raw materials or finished products under USDA contracts. This process may involve submission of production plans and/or technical proposals, product samples for evaluation, and on-site assessments of facilities and procedures. Information regarding the supplier eligibility process is contained in Supplements to the Master Solicitation, which accompany the product specifications.
Technical Requirements are incorporated into each of the Supplements for the various commodity products.