What are my requirements for administering my cooperative agreement?
You must follow the requirements provided in your notice of award and in the AMS General Terms and Conditions 2023 (pdf) and Regional Food Business Centers Program Specific Terms and Conditions (pdf)
How do I submit a payment request?
You must complete and submit the following documentation:
Below are instructions and sample forms to assist you in submitting a request.
- SF-270_General Instructions (pdf)
- Sample SF-270 Narrative_Subsequent Request_Reimbursement (pdf)
- Sample SF-270 Form_Subsequent Request_Reimbursement (pdf)
How do I report on my agreement's progress?
You must submit Semi-Annual (every six months) Performance Reports and SF-425 Federal Financial Reports to show the progress of your award throughout the performance period. These reports are due no later than 30 calendar days after each performance reporting period end date. The final reports, including performance and financial, are due 120 days after the end of the agreement.
You must complete and submit the following documentation:
Below are tools to assist you in submitting a Performance Report or Federal Financial Status Report.
- Performance Measures Data Collection Guide (pdf) – created by the Farmers Market and Local Food Promotion Program and can be used to help complete the Performance Report.
- SF-425 Instructions (pdf)
- Sample Final SF-425 Federal Financial Status Report (pdf)
How do I report on special purpose equipment/unused supplies in excess of $5,000 purchased through my agreement?
If you purchase special purpose equipment or have unused supplies in excess of $5,000 you must submit a Tangible Personal Property Report within 90 days after your agreement’s expiration date, which includes completing and submitting the following documentation:
- SF-428-B Final Report (pdf)
- SF-428S Supplemental Sheet (pdf)
- Sample SF-428-B and SF-428-S Form (pdf)
If you determine at any time during your agreement, except at close out, to sell, transfer, or otherwise dispose of the equipment, you must request disposition instructions from AMS by completing and submitting the following documentation: